Hire the Best WorkflowMax Professionals

I help businesses streamline operations, automate workflows, and implement CRM systems that eliminate manual work and improve efficiency. If your processes are messy, repetitive, or slowing growth, I design structured business systems that bring clarity, automation, and scalability. I specialize in CRM Automation, Workflow Automation, and Business Process Optimization using tools like HubSpot, Salesforce, Zapier, Dubsado, HoneyBook, ClickUp, Monday .com, and GoHighLevel to design structured systems that support growth and improve operational visibility. Here’s how I help: Workflow Automation & Business Process Automation I design automated workflows for onboarding, approvals, reporting, task management, and internal operations to reduce manual work and increase productivity. CRM Implementation & Optimization Full CRM setup, configuration, and automation in HubSpot, Salesforce, Dubsado, and HoneyBook, including pipelines, lifecycle stages, automations, and reporting dashboards. Operations Systems Design I build structured business systems that eliminate bottlenecks, improve team coordination, and create scalable operational processes. Process Documentation & Optimization Clear SOPs, process mapping, and performance tracking to ensure long-term efficiency and operational clarity. AI & Smart Automation Integrating automation tools and AI-driven processes to streamline reporting, communication, and workflow execution. I don’t just automate tasks, I build operational systems that scale. Clients typically reduce manual workload, improve process clarity, and gain structured visibility across their operations. If you need a Business Operations Specialist who can implement CRM systems, automate workflows, and optimize business processes, I’m ready to help you build systems that support growth instead of slowing it down.

Hi, I'm Mina 👋 I build the operational backbone that growing businesses actually need: the systems, workflows, and automations that make things run without constant hand-holding. → Built full operational infrastructure for a scaling business from scratch in 12 weeks → Recruited and onboarded the core team within 4 weeks → Automated repetitive admin workflows using Google Forms + Apps Script - zero manual data entry I'm easy to work with. But I'm also the person who will flag the misaligned spacing in your design doc, the gap in your onboarding flow nobody noticed, or the step in your process that's quietly creating errors downstream. I care about the details because the details are usually where things quietly break. ——— A bit more about me: My background is a little unconventional. I've coordinated production across manufacturing in industries ranging from food production to custom sailmaking, managed cross-functional teams spanning production, logistics, procurement, and finance, and built operational systems from scratch for a company with no existing infrastructure. What I've learned across all of it: most operational problems aren't complicated. They're just undocumented, untracked, or nobody owned them. That's what I fix. When you work with me, you get: - Workflows and SOPs your team will actually follow (not 50-page documents nobody reads) - Automations built in the tools you already use like ClickUp, Google Workspace, Notion - Someone who spots the gap in your process before it becomes a problem I hold a ClickUp Expert Certification and am currently completing the Google Project Management Certificate. If your business is growing faster than your systems can keep up, that's exactly where I work best. Looking forward to hearing about what you're building. Mina

Workflow Automation Engineer | Jotform Expert | System Integrations 📌 If your business relies on forms, there’s a good chance you’re missing opportunities to automate the entire workflow behind them. I specialize in building advanced Jotform systems that turn form submissions into fully automated business processes — connecting forms with dashboards, CRMs, reporting tools, and operational workflows. Over the past 5+ years, I’ve engineered 100s custom Jotform solutions, ranging from simple intake forms to large multi-form ecosystems that power automation, reporting, and user engagement. ⚙️ What I Build • Dynamic forms powered by advanced conditional logic • Workflow automation that eliminates manual tasks and reduces errors • Multi-form systems and Jotform Apps for complex workflows • System integrations using Zapier, Make (Integromat), and webhooks • Workflow automation connecting tools like Slack, Asana, Google Sheets, and CRMs • Data dashboards and reporting systems • Smart email notifications and automation workflows • Custom CSS and HTML styling to ensure forms match your brand and website • Clean backend data architecture for integrations and exports 📊 Typical Projects I Deliver • Client onboarding and intake automation • Medical and consent form systems • Event registration and management platforms • Data collection and reporting dashboards • Multi-language form systems • Operational workflow automation 🎯 Best Fit Clients • Organizations looking to automate operational workflows • Clinics, events, and service businesses that rely heavily on forms • Companies scaling data collection, onboarding, or reporting systems While I specialize in larger automation systems, I’m also available for quick improvements, troubleshooting, and smaller Jotform enhancements. Before freelancing, I served as Director of Operations for a 300+ employee company, where I designed internal systems, HR workflows, and operational tools. That experience gives me a unique perspective on how forms should support real business processes — not just collect data. Today I help organizations turn forms into intelligent workflow systems that save time, reduce manual work, and improve data visibility. 🤝 Let’s build something powerful. If you’re looking for someone who understands both the technical and operational side of automation, I’d love to hear about your project. Richard Cicconetti Workflow Automation Engineer | Jotform Expert | System Integrations

Your WordPress Specialist for Custom Development & Business Automation Tired of WordPress sites that are slow, limited by plugins, or don't connect to your other business tools? I build high-performance, custom WordPress solutions that are tailored to your exact needs and integrated with powerful automations to help your business grow. I am a dedicated WordPress Developer with expertise in full-site customization and a unique bonus: I am also a Workflow Automation Specialist. This means I don't just build your website; I connect it to your CRM and automate your key processes, saving you time and money. Here’s what I deliver for every project: ✔ Custom WordPress Development I build your site from the ground up for maximum performance and control, using: Custom Theme Development (PHP, HTML, CSS, JavaScript) Custom Plugin Creation to add exactly the functionality you need WooCommerce Setup & Customization for powerful online stores Front-End Excellence with modern tools like React for dynamic interfaces ✔ My Unique Automation Advantage This is what sets me apart. I make your WordPress site the heart of your business by connecting it to your other tools: CRM & Lead Automation: Automatically send form entries to HubSpot or other CRMs, create leads, and trigger email sequences. Custom Form Workflows: Build complex, multi-step forms with Gumloop that trigger sophisticated backend actions. Tool Integration: Connect WordPress to 5,000+ other apps (like payment gateways, calendars, etc.) using Zapier, n8n, or Make.com. Fix & Optimize: I can debug broken forms, plugins, or existing automations to get your workflows running smoothly. You won't find this combination elsewhere. By hiring me, you get a WordPress expert and an automation specialist in one, eliminating the need to hire and manage two separate freelancers. Let's work together if you need: A fast, completely custom WordPress website or online store. Unique functionality that pre-made plugins can't handle. Seamless integration between your WordPress site and your CRM, email marketing, or other business apps. Automated lead capture and management processes directly from your website. A developer who understands both code and business workflow efficiency. Ready to build a WordPress site that truly works for your business? → Check out my portfolio to see examples of my work. → Then, send me an invite or message to discuss your project!

Let me be honest with you for a second. Most clients don’t actually have a “tool problem.” They have a clarity problem, a workflow problem, and a follow-up problem. My job is simple: I help you turn your CRM and automation tools into a system that actually works for your business, saves you time, and helps you make more money without adding stress. I’m not here to overcomplicate things or sell shiny features you don’t need. My main aim is to remove friction from your daily operations, so your team works smoother, leads don’t fall through the cracks, and you can focus on growth instead of micromanaging tools. When my work is done, clients usually say things like: “Now everything finally makes sense.” “I can see what’s happening in my business at a glance.” “We’re saving hours every week without hiring more people.” That’s the goal every single time. How This Fits With Your Goals If your goal is to: Close more deals without chasing people manually Manage projects without confusion or constant check-ins Get visibility into leads, tasks, and performance Scale without breaking your systems Then what I build is designed around those outcomes, not around the tool itself. What I Do by Platform monday com CRM setup and customization Sales pipelines and deal tracking Lead management systems Project and task workflows Automations and status-based triggers Dashboards and reporting Team permissions and role setup CRM migrations and cleanups Integrations with external tools Team onboarding and training HubSpot CRM setup and pipeline structuring Marketing and sales automation Lead scoring and lifecycle setup Email and workflow automation Dashboard and reporting setup Data cleanup and optimization GoHighLevel CRM and pipeline setup Sales funnels and landing pages Email and SMS automation Lead management workflows Calendar and booking systems ClickUp Project management system setup Task and workflow structuring Team collaboration systems Automations and reporting Pipedrive Sales pipeline setup Lead and deal automation Email and activity tracking Integration with external tools Make (Integromat) & n8n Custom workflow automations CRM integrations API connections Data sync and automation logic How I Work With Clients Here’s exactly how this goes, so there are no surprises: Quick discovery chat You tell me what’s not working, what you want to improve, and where things feel messy. System audit and plan I review your current setup (or lack of one) and map out a clean, practical solution. Build and automate I set everything up properly, test it, and make sure it works in real-life use, not just in theory. Walkthrough and handover I guide you or your team through the system so everyone knows how to use it confidently. Ongoing improvements As your business grows, I help you refine, expand, and connect more parts of your operation smoothly. Why Clients Choose Me I don’t disappear mid-project. I don’t build confusing systems. And I don’t leave you stuck figuring things out alone. I care about long-term clarity and results, not just finishing a task and moving on. Let’s Get Started If you’re ready to stop wrestling with tools and finally have a system that works for you, here’s what to do next: 👉 Click Invite or send me a message 👉 Briefly explain what you’re trying to improve 👉 I’ll review your setup and suggest the best next steps No pressure. Just clarity and real solutions. Let’s make your systems work as hard as you do. monday com, HubSpot, GoHighLevel, Make com, Zapier, Project Management, Automation, Customer Relationship Management, CRM Automation, CRM Software, Digital Project Management, Email Communication, Administrative Support, Project Scheduling, Process Infographics, Communications, Google Sheets, Data Analysis, Data Visualization, Tableau, JavaScript, Microsoft Excel, API Integration, Virtual Assistance, Slack, ClickUp, Airtable, Zoho CRM, Zoho Creator, Microsoft Dynamics CRM, Power BI, Looker Studio, GA4, Business Process Automation, Workflow Design, Task Automation, Project Workflows, Dashboard Creation, Marketing Automation, Email Marketing, Lead Generation, Sales & Marketing, Google Workspace, Microsoft Outlook, Scheduling, Customer Service, Google Analytics, Salesforce CRM, HighLevel, GHL, Web Design, Landing Page Design, Sales Funnel Builder, ClickFunnels, Mailchimp, Social Media Marketing, Meta Ads Optimization, Google Ads Optimization, API, PHP, HTML, CSS, Supabase, n8n, Stripe, Shopify, LinkedIn, Marketing Strategy, Data Migration, Data Integration, Database Structuring, Lucidchart, Canva, Trello, Asana, Notion, Microsoft Office, Microsoft SharePoint, OneDrive Integration, Office 365, Accounting, QuickBooks, Intuit QuickBooks, Email Automation, Campaign Management, Marketing Operations & Workflow, Conversion Rate Optimization, B2B Marketing, CRM Development, System Integration, AI Workflow, ChatGPT, Marketing AI

For the past 16+ years I've worked as the operational backbone for coaches, course creators, medical professionals, solopreneurs, lean teams, and agencies, coordinating systems, tools, and workflows so the business runs without the founder in every loop. I specialize in marketing automation, CRM setup, and funnel builds across GoHighLevel, HubSpot, Kajabi, and ActiveCampaign, and I've managed the full backend operations for teams that needed one person to own it all. ⚡ Marketing Automation & AI Workflows From GoHighLevel workflow automation to HubSpot sequences and ActiveCampaign nurture flows, I build end-to-end automation that works around the clock including AI-enhanced workflows, lead follow-up sequences, missed call text-back, appointment booking, and fully automated client onboarding and offboarding. 📊 CRM Setup & Pipeline Management I handle full CRM implementation across GoHighLevel, HubSpot, and ActiveCampaign; contact segmentation, pipeline setup, custom fields, tagging strategy, and automated follow-up sequences so no lead ever slips through the cracks. 🎯 Funnel Building & Email Marketing I build funnels and email sequences inside GoHighLevel, Kajabi, HubSpot, and ActiveCampaign from the initial opt-in through to conversion and post-purchase retention, including webinar funnels, low-ticket offers, and one-time offer pages. 🎓 Course, Membership & Student Operations Need your online program running smoothly end to end? I launch and manage courses and memberships on Kajabi, Thinkific, Skool, and GoHighLevel and I don't just set it up and hand it off. I've managed the full student lifecycle for 10+ programs over 5 years: post-purchase access automation via Zapier (ThriveCart → Kajabi/Thinkific/GHL), welcome and onboarding sequences, progress monitoring, student support, payment-based access control, and full offboarding. I also handle all course assets in Canva - thumbnails, banners, lesson covers and prepare program materials including worksheets, checklists, and certificates. ⚙️ Tech Stack, Systems & Project Coordination I set up and organize business operations in ClickUp, Notion, Asana, and Airtable with SOP documentation, Zapier integrations, and credential management using LastPass, Keeper, and Bitwarden to keep everything connected and secured. 🌐 Website Management & SEO I manage and maintain client websites across WordPress, Wix, Squarespace, and Joomla - content updates, landing page creation, plugin management, Yoast SEO optimization, redirects, and Pretty Links setup. On the SEO side, I handle on-page and off-page SEO, keyword research, link building, and geo-location SEO including Google Business Profile setup, local citations, and location-specific landing pages using SEMrush, Ahrefs, Screaming Frog, and Google Search Console. 🎙️ Podcast & Content Publishing I've managed the full weekly podcast publishing workflow for a client - AI-assisted show notes via CastMagic, multi-platform distribution across WordPress, Libsyn, YouTube, and Spotify for Podcasters, and YouTube short-form show notes consistently on schedule across every platform. 📅 Virtual & In-Person Event Support I've managed the operational layer across 25+ virtual and in-person events - speaker coordination, registration funnels with automated email and SMS sequences, Zoom and Addevent configuration, slide decks, promotional materials, and post-event reporting. For in-person events: Eventbrite setup, Canva assets, supply sourcing, and venue logistics. ✍️ Content Writing & SEO Copywriting I write PLR articles, blog posts, sales pages, landing page copy, email sequences, and eBooks across health, lifestyle, business, and tech niches. I've also written extensively researched articles for industry publications, including a bylined piece on GMO labeling laws published in Global Food Safety Resource. WHO I WORK WITH ✔️ Online coaches and course creators scaling programs on Kajabi or GoHighLevel ✔️ Medical professionals launching online courses or coaching programs ✔️ Digital marketing agencies managing multiple client tech stacks ✔️ Online businesses replacing manual processes with smart automation ✔️ Entrepreneurs building their entire backend from the ground up WHAT MAKES ME DIFFERENT I'm not locked into one tool or one function. Whether your business runs on GoHighLevel, HubSpot, Kajabi, or ActiveCampaign, I work inside your stack and build systems that actually fit the way you operate. Having spent years embedded in lean teams and solo-operated businesses, I understand the full picture, not just one piece of it. You get one person who can own the backend so you can focus on your clients. Ready to stop doing manually what a system can do automatically? Send me a message and let's build it.